Gnomon Bibliographische Datenbank Instruction Manual

XII. List search

For the search in indexed fields the fields for authors and the textfield are available; in addition, there is the alphabetical list of all descriptors.

In the menu box »Mit welcher alphabetischen Liste möchten Sie arbeiten ?« ("Which alphabetical list do you want to use ?") you click on the arrow of the dropdown-list and select then the list (here: »Personen«, the alphabetical list of authors):

[Bild]

This list contains all entries in alphabetical order. In the parallel window you see all documents belonging to the index entry:

[Bild]

Changing between index lists.

To change backwards or forward between index lists, you click in the window of the selected list on the icons with the arrows: [Bild] [Bild]

Changing between index lists and descriptor list.

If you are using an index list, you click on the icon [Bild], or you select the menu »Liste« with the option »Deskriptoren«. If you are using the descriptor list, you click on the same icon [Bild] to reach the index list you have used before, or you select the menu »Liste«.

Cumulating and de-cumulating index lists.

To cumulate an index list, you select in the menu »Liste« the option »Index kumulieren«; entries with the same wording will then be integrated into one single entry.

[Bild]

In front of the entries the number of cumulated entries is displayed. You may deactivate the cumulation any time:

[Bild]

Combined display of documents and index list.

The documents assigned to the index entry for authors and the textfield are shown together with the index list. If you move the cursor across the list, the display of documents will change accordingly. If you select one of the index entries with F 9, you will get the display of all documents belonging to this entry. The Icons
[Bild]
allow you to scroll backwards and forward within the result.

Using the de-cumulated list, you will see, of course, just one document for each entry.

Within the alphabetical list of descriptors the parallel display of documents is not possible. If you want to see all documents assigned to a descriptor in the list at once, you have to click on the descriptor and to press F 9; all documents will be quickly searched and displayed in the result window.

***

Author search using the index list.

After the selection of the index list for »Personen« ("authors") you see the head of the alphabetical list. You reach the entry of the author you are looking for by entering the name (or just the first part of the name) on the keyboard. The entry box appears, and the cursor will be on the first entry which begins with the letters entered. If you enter more letters, the cursor will jump again on the first corresponding entry. When the right entry has been found, you leave the box with »OK« or the »Enter«-key.

[Bild]

Using the keys »Pos1« (»Home«) or »Ende« you can move within the alphabetical list to the next letter backwards or forwards.

***

Text field search using the index list.

Keywords for relevant titles which would have been difficult to include in the thesaurus have been added as entries in the »Textfeld« (text field) for the title in question. This means that the content has been indexed more explicitly, allowing also an accelerated search using this index.

Keywords are taken literally from the titles (in this case they could, of course, also be found using the free text search in the title field). Foreign terms are translated if this seems useful; many German terms are translated into English. The lemmata of works of reference are repeated in the textfield and, if necessary, they are expanded. The »Textfeld« can thus be used as some sort of meta-encyclopaedia for the numerous encyclopaedia entries which have been, and will be, included.

In the menu box »Mit welcher alphabetischen Liste möchten Sie arbeiten ?« ("Which alphabetical list do you want to use ?") you click on the arrow of the dropdown-list and select the list (here: »Index Textfeld««, the alphabetical list of entries for the text field).

[Bild]

***

Descriptor search using the index list.

In the menu box »Mit welcher alphabetischen Liste möchten Sie arbeiten ?« ("Which alphabetical list do you want to use ?") you click on the arrow of the dropdown-list and select the list (here: »Thesaurus«).

[Bild]

You reach, then, the alphabetical list of all descriptors. If you want to cumulate the list, select the option »Thesaurus kumuliert« in the menu »Thesaurus«, or press the keys Ctrl + F 8. In front of each descriptor you see the number of documents assigned to this descriptor.

[Bild]

You find a descriptor in this list with the help of any significant combination of letters; The position of these letters at the beginning, in the middle, or the end of the descriptor is unimportant. Click on the [Bild] icon or press the F 5 key. Enter in the dialog box the letters, which are in any way part of the descriptor.

[Bild]

Confirm your selection with »OK« or with the »Enter«-key. The cursor will jump to the first descriptor whichs contains the letters you have entered. When the first result doesn't yield the right result, click on the on the [Bild] icon, or press Ctrl + F 5. The cursor will now jump to the next descriptor with the combination of letters you have entered. Repeat this, until you have found the descriptor of your choice.


[Previous page] - [Content] - [Next page]

Prof. Dr. Jürgen Malitz - April 2000